CENTRAL REGISTRY01
Catalog Your Corporate Obligations
Enter any expiring corporate asset—including municipal operating permits, general liability policies, vendor MSAs, real estate leases, SSL certificates, or SaaS subscriptions.
Key Capabilities & Enforcements
- Select standardized categories (license, insurance, contract, certificate, domain, subscription, other)
- Record vendor names, identifier numbers, and departmental allocations
- Attach original PDF agreements with cryptographic SHA-256 integrity validation
PRECISION TIMING02
Define Exact Expiration Timestamps & Notice Windows
Set unambiguous expiration dates with automatic timezone normalization to UTC, eliminating midnight edge-case errors.
Key Capabilities & Enforcements
- Configure required cancellation notice periods (e.g. 30, 60, or 90 days)
- Set auto-renewal flags to distinguish evergreen contracts from hard terminations
- Resolve effective timezone differences between regional offices and global vendors
ACCOUNTABILITY03
Assign Direct User & Departmental Ownership
Eliminate orphaned obligations by delegating each item to a specific workspace team member and department.
Key Capabilities & Enforcements
- Assign primary responsibility to workspace members (Admin, Member, Viewer)
- Map items to departments (Legal, Finance, IT, Operations, HR)
- Update assignments easily when team members change roles or transition projects
GOVERNANCE04
Automated Multi-Tier Notifications & Audit Execution
Devoxn's background evaluator monitors upcoming deadlines and dispatches email alerts well in advance.
Key Capabilities & Enforcements
- Automated alerts trigger at standard intervals (90, 60, 30, 14, 7 days before deadline)
- Direct action links take users straight to the renewal record inside the workspace
- Completing a renewal archives past costs, notes, execution dates, and signatures into an immutable audit history